英语作文书信格式

英语作文书信格式
英文书信格式及范文

一、 英文书信的结构

二、 书信作文的出题形式和写作要领

三、 书信作文练习及其

书信是重要的交际工具。英文书信 分为两大类：公务信件和私人
信件。公务信件是单位与单位或单位与个人之间来往的书信，可能是
推荐信、求职信、入学申请书、邀请信，或询问、答复、反映意见（如
投诉信）等的信件。私人信件是 指亲戚朋友之间的通信。这两类书信
各有自己的格式。一般说来，私人信件不拘形式，信文多用手写，也
可打印；公务信件要求比较严格，必须遵循一定的格式，信文一定要
打印。

第一节 英文书信的结构

英文书信一般由以下六部分组成：信头、信内地址、称呼、正文、
结尾、签名。

5.1.1 信头（Heading）

信头 是指发信人的地址和日期，通常写在第一页的右上角。行首
可以齐头写，也可以逐行缩进写。地址的书写 顺序由小到大：门牌号、
街道、城市、省（州）、邮编、国名，最后写发信日期。私人信件一
般 只写寄信日期即可。例如：

123 Tianhe Road

Tianhe District

Guangzhou 510620

Guangdong Province

P. R. C.

Jan. 8, xx

5.1.2 信内地址（Inside Address）

信内地址要写收信人的姓名和地址。在公务信件中要写明这一项，
在私人 信件中，这一项常常省略。该项写在写信日期下一行的左上角，
格式与寄信人地址一样。

5.1.3 称呼（Salutation）

称呼是对收信 人的称谓，应与左边线对齐，写在收信人姓名、地
址下面1-2行处。在称呼后，英国人常用逗号，美国 人则常用冒号。
在私人信件中可直呼收信人的名字，但公务信件中一定要写收信人的
姓。大部分 信件在称呼前加“Dear”。如：

Dear ProfessorProf. Bergen:

Dear Dr. Johnson,

对不相识的人可按性别称呼：

Dear Sir: 或Dear Madam: Dear Ladies。

如果不知收信人的性别则可用Dear Sir or Madam:

5.1.4 正文（Body of Letter）

正文是书信的主体。与中文信件不同的是，英文书信的正文的开
头不是先写一些问候语， 再阐明写信的目的，而是直接说明写信人的
身份及写信的目的，然后提出写信人的情况、想法或要求，并 加以必

要的解释或说明。英文书信陈述目的时，应该直截了当，意思明
确，层次清楚，言简意赅。

书信正文的第一句话或第一段，通常被称为起首语。一般说来，
人们习惯用一些客套的写 法作为书信正文的起始，即先将对方来信的
日期、主题加以简单描述，以便使对方一看便知该信是回答哪 一封信
的。如果是第一次给别人写信，也可用开头语作必要的自我介绍，并
表明自己写信的主要 目的。

5.1.5 结尾礼词（Complimentary Close）

公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。 结
尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗
号。在公务信件中，发信 人常用的结尾套语有：

Yours truly, Yours sincerely, Respectfully yours, Cordially
yours, Yours cordially等。

私人信件中，发信人常用的结尾套语有：

Sincerely yours, Lovely yours, Your lovely, Your loving
sondaughter等。

5.1.6 签名（Signature）

写信人的签名常位于结尾礼词正下方一二行。 除非是给很熟悉的
人写信，签名一般须写出全名。签名常常较潦草，不易辨认，因此在
签名的正 下方须打印出全名。

第二节 书信作文的出题形式和写作要领

1990年到xx年1月之间的四级题中，书信作文共出

现两次（xx年6月和xx年1月）。下面，我们先来看看xx年6
月四级考试的作文题：

Directions: For this part, you are allowed thirty minutes
to write a letter. Suppose you are Zhang Ying. Write a letter
to Xiao Wang, a schoolmate of yours who is going to visit you

during the week-long holiday. You should write at least 120
words aording to the suggestion given below in Chinese:

1. 表示欢迎

2. 提出对度假安排的建议

3. 提醒应注意的事项

A Letter to a Schoolmate

June 23, xx

Dear Xiao Wang,

__________________________________

__________________________________

__________________________________.

Yours,

Zhang Ying

从上面的例子可见，书信作文不仅给出正文部分的内容的提纲，
而且还给出书信各部分的 结构的框架。也就是说，我们只要考虑如何
表达提纲部分的内容，而不用考虑书信的结构。

在写书信作文时，首先要把书信正文的提纲内容细化，扩展成更

细的英文提纲，然后用简洁、明了、礼貌、正确和得体的语言表
达出细化了的提纲内容。例如前面的那封 信就可以列出下面的提纲：
Topic: A Letter to a SchoolmateQuestion: What are the holiday
arrangements and points for attention?

Outline:I. Extending my weleII. Holiday schedule1. 1st day
– campus2. 2nd day – the art gallery & music hall3. 3rd day
– mountain climbing4. next 3 days – other places of interest
(Swan Cave, Golden Lake ?)5. Last day -- departureIII. Points
for attention1. Train number & time of arrival2. SunglassesIV.
Looking forward to seeing uction Body 1Body
2Conclusion

：

A Letter to A Schoolmate

June 23, xx

Dear Xiao Wang,

I’m very glad to learn that you’re going to visit me during
the week-long holiday. My parents will also be happy to see you
again. I am sure you will enjoy every minute here.

I have arranged our schedule for the holiday as follows. On
the first day you arrive, I’ll show you around our campus. On
the second day, we’ll visit the art gallery and the music hall.
Next day, we’ll climb a hill in the northeastern part of the
city. On the top of the hill, we can have a wonderful bird’
s eye view of the city. During the next

Appreciate感谢信

Dear Sandy,

I am writing this letter to express my heartfelt gratitude
to you.

When you left a package for me yesterday, I had difficulty
waiting until my birthday to open it. I don’t know how to thank
you for such an attractive present. It is something that will
give me pleasure for a long time to e.

Please aept my sincere thanks and best wishes.

Cordially,

Li Ming

Dear Professor Anthony,

I am writing this letter to express my heartfelt gratitude
to you for a delightful stay.

Your home is lovely, your meals delectable, and I enjoyed
the fun and panionship. I am still thinking about it and
enjoying it in retrospect.

Many thanks again for your warm hospitality.

Cordially,

Li Ming

Apology致歉信

Dear Bob,

I am writing this letter to express my apology to you.

Several days ago, I borrowed your music CD when I lived in
your house. Unfortunately, after I came back from Canada, I
found it in my luggage. I was in such a hurry that I forgot to
give it back to you.

If you do not mind, I will give it back to you when I go to
Canada next time. But if you need it now I will send it to you
by post or express as soon as possible.

I feel so sorry for any inconvenience caused by my careless.
Please aept my apologies. Sincerely yours,

Li Ming

Congratulations祝贺信

Dear James,

I am writing this letter to express my warmest
congratulations to you.

I am delighted to hear that you were appointed vice general
manger of the pany in which you has been working for.

I really think you deserve the position. You always work hard
and spend most time in working. The great achievement you have
aomplished reveals your talent and wisdom. Your enthusiasm and

experience are the very qualities needed for this position. I
believe you will get the

opportunities to play the best of your potential.

May you get greater achievement in the future.

Best wishes for you.

Sincerely yours,

Li Ming

Dear Manager,

I am writing this letter to make a plaint about the
refrigerator I bought in your supermarket. I bought a
refrigerator in the supermarket three days ago. Much to my
disappointment, it could not operate properly when I brought
it back.

I found that the light inside does not work when I open the
refrigerator’s door. What’s worse, the refrigerator cannot
freeze the food. All the beverage and fruits have gone bad. It
brought me nothing but trouble.

I will appreciate it if you could exchange a new one for me.
I am looking forward to your early reply.

Li Ming

Dear Manager,

I am writing this letter to make a plaint about the envelopes
you send to us yesterday.

When our supply secretary selected and purchased official
envelopes in your store last week on December 12, she asked that
size L be sent to our office. Much to our disappointment, the
size we received is small, and of course it does not serve our
needs and brought us much trouble. I will appreciate it if you
could exchange them for the correct size and style envelopes

in exactly the same color. I am looking forward to your early
reply.

Li Ming

Dear Jane,

We have four tickets for a famous film shown at GuangMing
Cinema, The Longest Day, Friday, the ninth. Will you join us?
We’ll be looking for you at eight sharp Friday night in front
of the cinema, so don’t disappoint us!

Yours,

Alice

Dear Xiao Bao,

I will hold a dinner party at my house on 15 January, Friday
to celebrate Mr. Old Fish’s marriage

with Miss Fujimori. As you are a close friend of us, we would
very much like you to participate in the celebration and share
our joy.

The oasion will start at seven o’clock in the evening, with
the showing of their wedding ceremony. This will be followed
by a dinner party. At around ten, we will hold a small musical
soiree, at which a band will perform some works by Strauss.

We look forward to the pleasure of your pany.

Yours,

Li Ming

Dear Li Ming,

Thank you very much for your invitation. It will be great
pleasure for me to join you on Friday for the wonderful
celebration. I will get your house before eight. I look forward
to meeting you on Friday.

Thank you for thinking of me.

Yours,

Xiao Bao

Dear Mr. Wang,

I am writing this letter to ask for sick leave next Monday.

One month ago, I caught flu and since then I have been feeling
weak and so that I cannot concentrate on the work now.

As I thought a body check-up is needed and I make appointment
with doctor next Monday, so I cannot e and work then.

I am very sorry for any inconvenience that has been caused
by the sick leave. I will appreciate your concerning of my
request.

Sincerely yours,

Li Ming

Dear Mr. Wang,

I am writing this letter to resign the job.

Two months ago I got the job for the magazine Designs &
Fashions as an editor. But now I find that the work is not what
I have expected. After a careful consideration, I decided to
quit.

The first, the pany is too far away from the house where I
live, I have to spend two hours muting every day. The second,
the job does not fall in with my previous training, I want to
leave for something else.

I am very sorry for any inconvenience that has been caused
by the leave. I’ll appreciate your concerning of my request.

Sincerely yours,

Li Ming

Suggest建议

Dear Sir or Madam,

I’m writing this letter to tell some of my ideas to improve
the service of the library.

I’m a freshman in the university who always review my lessons
in the library. I have noticed some problem about the library
recently

I think the service of our library could be improved as
follows. The first, many magazines in our library are out of
date. It would be beneficial to us if they could be updated in
time. The second, I think it could be much better if there is
an information board in the hall of library.

Thank you for your patience in reading this letter and I’
m looking forward to seeing some new changes soon.

Li Ming

Dear Editors,

I am writing this letter to express my vision on the
restriction on the using of plastic bags. Recently the local
government enacted the restriction. But it seems that “white
pollution” is still going on.

I think the using of plastic bags should be banned. To solve
this problem, some measures should be taken. Above all, local
government should establish an administrative organ to monitor
the using of plastic bags. Furthermore, we should publicize the
harm which could be caused by using plastic bags immoderately.
It is necessary to enhance people’s awareness of environmental
protection.

Thanks for your patience in reading this letter. I am looking
forward to your early reply. Li Ming

Dear Sir or Madam,

I am writing this letter to ask for your help.

I have conceived a plan for a long time that I would like
to aid a child through the Hope Project. I wonder if you could
help me to remend a proper candidate.

I would like to aid a child es from Qinghai Province, who
cannot continue his primary courses for lacking enough money.
My plan will be carried out as follows. I will remit at least
2,000 Yuan every year. What’s more important, I would teach
the child English during my summer vacation. Thanks for your
patience in reading this letter. I am looking forward to your
early reply.

Contest

Now we are organizing a school-wide Clinical operating skill
contest to be held on 15 January, Tuesday next week, at the
Medicine Examination Center.

Those who are interested in taking part in it are wele to
be present at the contest. You may sign up and determine your
participant with the mittee before Friday this week. Five

physicians and surgeons will be invited to be judges. The first
six winners will be given amazing awards.

The Students’ Union

January 15, xx

Memorandum

Date：January 15, xx

To：Percy Shelley, Vice President

From：Li Ming, President

Subject：Computer Training of the Staff

As we discussed earlier this week, I agree with you that our
firm is faced up with problem of the high rate of puter
illiteracy of the staff. We need to make up a plan for training
our employees in the new field.

I would like you to design our own in-house puter-training
program. We had better classify the employees and put them
through the program in turn.

Write up a brief proposal, describing what you think the
program should cover. Assume the class runs four hours a week
for ten weeks. Also, assume people have no prior puter knowledge
or any formal course work in puter science.

Dear Sir or Madam,

I am writing this letter to ask for the bag which I have left
in your hotel.

I just was staying in Room 608 at the St. Regis Hotel, on
10, August. When I got home I found out that I have left the
bag there.

The bag is a small black, leather suitcase. Inside it, there
is a piece of clothes and some documents. These things mean lots
to me.

Could you contact me as soon as possible if the bag has been
found? It will be appreciated very much. Enclosed is my contact
information.

Thank you very much.

Li Ming

Dear Sir or Madam:

英文书信格式及范文

一、 英文书信的结构

二、 书信作文的出题形式和写作要领

三、 书信作文练习及其

书信是重要的交际工具。英文书信分为两大类：公务信件 和私人
信件。公务信件是单位与单位或单位与个人之间来往的书信，可能是
推荐信、求职信、入 学申请书、邀请信，或询问、答复、反映意见（如
投诉信）等的信件。私人信件是指亲戚朋友之间的通信 。这两类书信

各有自己的格式。一般说来，私人信件不拘形式，信文多用手写，也
可打印；公务信件要求比较严格，必须遵循一定的格式，信文一定要
打印。

第一节 英文书信的结构

英文书信一般由以下六部分组成：信头、信内地址、称呼、正文、
结尾、签名。

1. 信头（Heading）

信头是指写信人的地址和写信日期， 一般写在或打在第一面信纸
的右上角，先写地址再写日期，地址的 写法是从小到大，先写门牌号、
路号，再写区名、市名、省名，最后写国名。时间的写法对英国人和美国人而言是不同的。英国人习惯按日、月、年的顺序写，

而美国人习惯按月、日、年的顺序写。例如：

英式：1st October，1999

美式：October 1，1999

在英式时，月和年之间的逗号可用可不用，但是在美式中，必需
要使用逗号。

1. 信头的写法有缩进式(Indented Form)和齐头式(Block Form)

缩进式每行开头向右缩进一两个字母；齐头式左边对齐排列，如
下所示： 缩进式

Wang Ming

Dept. of Chemical Engineering

Dalian University of Technology

Dalian 116023

Liaoning Province

P. R. China

齐头式

Wang Ming

Dept. of Chemical Engineering

Dalian University of Technology

Dalian 116023

Liaoning Province

P. R. China

2. 信内地址 （Inside Address）

信内地址要写出收信人的姓名和地址。一般给比较生疏的亲友的
信和公 事信件要写出信内地址，而熟悉朋友可以省去这一步骤。信内
地址写出在日期下一两行的左上

角，第一行写收信人的称呼姓名，然后写出地址。地质也是从小
到大写 出，分缩进式和齐头式两种。例如：

缩进式

The President

Oxford University

England

齐头式

Jiang Bin

64Heping Road



5.1.3 称呼（Salutation）

称呼是对收信人的称谓，应与 左边线对齐，写在收信人姓名、地
址下面1-2行处。在称呼后，英国人常用逗号，美国人则常用冒号。
在私人信件中可直呼收信人的名字，但公务信件中一定要写收信人的
姓。大部分信件在称呼前加 “Dear”。如：

Dear ProfessorProf. Bergen:

Dear Dr. Johnson,

对不相识的人可按性别称呼：

Dear Sir: 或Dear Madam: Dear Ladies。

如果不知收信人的性别则可用Dear Sir or Madam:

5.1.4 正文（Body of Letter）

正文 是书信的主体。与中文信件不同的是，英文书信的正文的开
头不是先写一些问候语，再阐明写信的目的， 而是直接说明写信人的
身份及写信的目的，然后提出写信人的情况、想法或要求，并加以必
要的 解释或说明。英文书信陈述目的时，应该直截了当，意思明确，
层次清楚，言简意赅。

书信正文的第一句话或第一段，通常被称为起首语。一般说来，
人们习惯用一些客套的写 法作为书信正文的起始，即先将对方来信的
日期、主题加以简单描述，以便使对方一看便知该信是回答哪 一封信

的。如果是第一次给别人写信，也可用开头语作必要的，并表明自己
写信 的主要目的。

5.1.5 结尾礼词（Complimentary Close）

公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。 结
尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗
号。在公务信件中，发信 人常用的结尾套语有：

Yours truly, Yours sincerely, Respectfully yours, Cordially
yours, Yours cordially等。

私人信件中，发信人常用的结尾套语有：

Sincerely yours, Lovely yours, Your lovely, Your loving
sondaughter等。

5.1.6 签名（Signature）

写信人的签名常位于结尾礼词正下方一二行。 除非是给很熟悉的
人写信，签名一般须写出全名。签名常常较潦草，不易辨认，因此在
签名的正 下方须打印出全名。

?

?

? 书信写作的五点要求：

1、开门见山说意图

2、咨询 建议1、2、3、

3、不同内容可分段

4、感谢客气不可少

5、期待回信成老套

英文信函的信封有两种写法：

第一种是将写信人的姓名及地址和收信人的姓名和地址均写在信
封的正面。

第二种写法是将收信人的姓名和地址写在信封的正面， 而将发信
人的姓名和地址写在信封的背面。

第一种写法多用于正式 信函，第二种写法多用于私人信件，即与
家庭成员、亲朋好友之间的信件。商业信件和等都属于正式信函 ，因
此采用第一种写法。


内容仅供参考