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Lesson1 Meeting vocabulary
Meeting agenda
A meeting agenda is a list of items that are discussed during a meeting.
To have a well- organized meeting, you should prioritize the agenda items.
Here the print-out of the agenda for the meeting.
Have you all received a copy of the meeting agenda ?
Meeting minutes
Meeting minutes are set of notes that record decisions made during the meeting.
After a meeting, you can distribute the meeting minutes to remind people of what was
discussed.
Here are the minutes from our meeting on Friday.
Please find the minutes of today’s meeting in the attached file.
Action plan
An action plan lists the steps to take after the decision have been made in the meeting.
Without a clear action plan, people may not know what to do next.
They revised the action plan to fit the changing needs of the company.
All attendees are required to follow up on the action plan.
Consensus
A consensus is an opinion that all members of a group agree with.
If attendees of a meeting don’t share a common goal, they probably won’t reach a consensus.
We manage to reach a consensus on the budget plan.
We were unable to reach a consensus about the marketing strategy.
Ballot
A ballot is a system of secret voting.
If there is an area of disagreement during a meeting, people could put it to a ballot.
They fail to achieve consensus, so they put the decision to the ballot.
At the end of meeting, they held a ballot to decide the issue.
All attendees cast their ballot in secret.
Lesson 2 Chairing a meeting1
Here are some tips on how to run an effective meeting.
State the objectives
At the beginning of a meeting, you should state the objectives clearly.
It helps everybody understand the purpose of the meeting.
Without a clear objective, attendees of the meeting may lose focus easily.
Here are some ways to introduce a meeting objective:
We are here today to discuss our new marketing strategies.
Our aim is to figure out new promotion strategies.
Review notes of the last meeting
You can use your notes from your last meeting to guide your current one.
You can review previous takeaways before presenting new ideas.
I’d like to quickly go through what we decided at yesterday’s meeting.
Let’s go over the budget plan from last meeting.
Allocate responsibilities
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