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掌握英语书信的格式并不难，重点是要注意不同类型的信、不同关系的人之间 的用语是有所区别的，以及一些常用的表达方法，例如“收到你的信”、“盼望早日回复”等。
I. 英文书信的基本格式
1、信封写法
发信人的地址应写在信封的左上角；收信人的地址应写在信封偏中右偏下处。例如：
Liu Yan-hua
Room 302, No. 48, Yanan Road (M) stamp
Shanghai, 20040
P. R. China (
Prof. John Hill
607 North Willington Avenue
West Palm Beach, Florida 33404
U. S. A.
2、信内的写法
信纸的右上角 写发信人的地址和日期。接下来在左上角(稍低一点)写写收信人的姓名和地址。 如果是经常联系的人，信内双 文的地址都可以省略不写。
收信人的称呼，可以泛指，如 Dear Sir/Madam/Miss；也可写名字和头衔，如 Dear John/Professor Smith 等。
信尾客套话的签名，写在信纸最后的右下角。常用的客套语有 Sincerely,; Sincerely yours,; Yours sincerely,; Friendly yours,; Truly yours,; Yours truly,; Cordially yours,; Yours cordially,等。注意：客套语后有逗号。
如果有附件，可在最后用Enclosure (缩写Enc. )说明；如果有补充内容，可用Postscript (缩写为P.S. )说明。如此信要抄送某人，可用Carbon Copy to (缩写为c.c. )表示。
信内写法举例如下：
Liu Yan-hua
Room 302, No 48, Yanan Road (M)
Shanghai 200040
P. R. China
June 22, 2002
Prof. John Hill 607
North Willington Avenue
West Palm Beach, Florida 33404
U. S. A.
Dear Professor Hill,
......
Yours truly,
Zhang Wei
P.S. (补充说明)
Enc. (附件说明)
c.c. (抄送某人)
II. 英语书信示例
1、申请信
Liu Ping
Box 408
Beijing University
Beijing 100871
P. R. China
July 10, 2002
Director
Dept. of Geology
Columbia University
New York, NY, 10028
U. S. A.
Dear Professor Sullivan,
This is a request for admittance to your University as a visiting scholar. I hope it will be possible for me to take some courses and also do some research work in your
department. Our Government will provide me with all traveling and living expenses.
Enclosed please find my application and three letters of recommendation, which I hope you will find satisfactory. Thank you for your kind consideration. I’m looking forward to your
earliest reply.
Sincerely yours,
Liu Ping
2、一般信件
December 22, 2002
Dear Mr. Ken,
I arrived at Shanghai yesterday afternoon. My wife and my daughter met me at the airport. They were very much glad that I could come back just before Christmas and the new year’s day. On our way hom
e, I told them a lot about my stay in America, until now they are always encouraging me to tell them some interesting incidents and exciting experiences that I encountered in the State. You know they have never been abroad, and therefore everything may seem strange to them. It is even extremely incredible for them to know that every day we took half an hour drive for our lunch, which is quite natural for ordinary people.
My wife and daughter want me to thank you for your gifts to them. My daughter loves the toy dog very much, and she always holds it even when she is sleeping. My wife loves the purse. She feels so proud of owning it, speaks so highly of its quality that she shows it to all her friends.
Anyway, I’m much obliged to you for your hospitality during my stay there, and to your wife, Catherine, especially. She is really a nice young lady, who is kind, frank and generous.
With her guidance and instructions, I could visit some places that I had been longing for, find some important materials and learn something in detail about American culture. Meanwhile, I would thank your colleagues for their tremendous help, without which it would have been impossible for me to cope with everything.
I won’t come to my office until January 6. We will inform you of our decision about the contract as soon as possible. Please remember me to your wife and two daughters.
Sincerely yours,
Zhou Yan-wen
3、商业回函
Li Xiang
Commercial and Trade LMT
Room 606 Park Hotel
No. 18 Nanjing Road (W)
Shanghai 20001
P. R. China
July 20, 2002
Mr. Smith Henkel
Manager of Import Division
Victoria Industries Co.
Flemington 3032
VIC, Australia
Dear Mr. Henkel,
We acknowledge the receipt of your letter and its enclosure of February 10 about the supply of washing machines.
We regret that it is difficult for us to consider the purchase as our company does not need the item for the time being. We have recorded your quotation of our further use.
Thank you for your kind attention to this reply.
Yours faithfully,
Li Xiang
4、感谢信
October 5, 2002
Dear Mike,
Your letter and package reached me yesterday. You really give me a great surprise. I was wondering what was in such a nice package until I carefully opened it and found that you sent me an attractive present for my birthday. Thank you very much for your kindness, and I like the present, which will give me pleasure for a long time to come.
Again it is thoughtful of you to send me the present on my birthday. Yesterday evening my colleagues held a birthday party for me, including John Liu---I think you can remember ---a nice tall boy, who invited you and I to his birthday last October. We enjoyed ourselves, and all of us mentioned your stay with us. We hope that you will come to China soon, if possible.
Please accept my sincere thanks and best wishes.
Yours,
Peter Wang
5、
祝贺信
May 16, 2003
Dear Mr. Blake,
Thank you for informing us your new house address. It is fantastic that you have at last a house of your own, which, as explained, is located in a sea site city. I can imagine that you are now enjoying your life and work, and you can entertain yourselves in such a big house.
When I told the news to Peter Li, James Wang and Nancy Zhang, the girl who always wears a long hair, and went to Beijing with us last year, they all wish you to send us some pictures of your new house. We hope that when we go on errand in America next year, we can pay a visit to your family. Then we are sure to have a nice gathering.
This morning, Peter and I went to an art gallery to pick up an oil painting with a beauty spot of China’s southern part as a token of our hearty congratulations. We hope it can add up to your decorations wherever you like, and we also wish you will like it.
Yours sincerely,
William Fang
6、邀请信
April 5, 2002
Dear Mr. Brian,
Thank you for your letter of March 20. As Spring --- the best season of a year --- has come, everything is nice here. The weather is always fine and comfortable, trees become green and various kinds of flowers are in blossom. We, therefore, invite you to visit our city from April 28 to May 5.
If you accept our invitation, please inform us in detail of the number of your people, their names, and your suggestions of your visit. We will try our best to arrange everything according to your plan, and we hope that you will enjoy every minute of your trip here.
We are looking forward to your reply.
Sincerely yours,
Li Xiao-hua
7、一般信件
1508 Topp Lane 6E
Glenview, IL 60025
U. S. A.
Dec. 26, 1998
Dear Sun Yong-kang:
Your letter eventually followed me to my new address (above). I’m afraid I can’t be of much specific help to you. I am, however, sending you a directory of physics programs in the U.S. On pp. 178 – 180 are programs leading to a Master’s or Ph.D. My suggestion is to look over the program descriptions and then to write directly to the addresses given
if any look appropriate. Stress that you need financial aid.
I wouldn’t worry too much about your English. Your academic background seems strong.
Good Luck,
Harvey Nadler
8、商业信件
B R O A D W A Y A U T O S
Radford, Virginia 24142
TELEFAX: 765542 TELEPHON: 0464 68823
Jacques Roget
Rex et Cie
34 rue du Professeur Nicolas
35009 Clermont Ferrand
France 7 August 2002
Dear Jacques,
I’m writing to you because we’ve been having a bit of trouble with one of our suppliers who makes the lightweight batteries we use to power our vehicles. I’m pretty sure you don’t have a local distributor of your products in this country, which is why I’m writing to you direct to see if you can help us out. I did try to call, but you weren’t available.
I’m sending some copies of our tec
hnical brochures to that you can see what we need. Here’s the specification:
Polymeric Batteries
Maximum Size: Height: 200mm Depth: 200mm Width: 300mm
Maximum Weight: 5kg
Output: 1000 watts @ 12 volts
Rechargeable life at full power: 8 hours
Labels:
Each unit should bear a label giving:
The output of the battery, its month and year of manufacture,
your own company’s name and country, a product code number and
a unique unit number
Quantity: 4,800 units
Delivery: by 15 September 2002
I’d appreciate it if you could quote us your best CIF price, giving a full specification of your product and shipping date. Of course our technical department would need to have some samples of the batteries to test in our laboratories before we could place a firm order.
We usually deal with new suppliers on the basis of payment in our currency by confirmed irrevocable Letter of Credit. Assuming the laboratory tests go well, and you can quote us a competitive price, we’d certainly be able to place more substantial orders on a regular basis.
I’ll be out of the office for a couple of weeks from tomorrow. In the meantime, do get in touch with one of my assistants Mr. Cloud and Mrs. Lewis if you need any more information.
Looking forward to hearing from you. Giving my best regards to Jeanne and the kids.
Best wishes,
Fred
Fred A. North, Buying manager
9、求学信
Lin Cheng-wei
Department of Foreign Languages
East-China Normal University
No. 3663 Zhong Shan Road (N)
Shanghai 200062
People’ Republic of China
May 18, 2003
Chair
Department of Linguistics
Brigham Young University
2129 JKHB
Provo, Utah 84602
U. S. A.
Dear Sir,
I am an assistant teacher of English at East-China Normal University. Now I am writing to you to apply for admission to your department majoring in TESL.
From 1996 to 2000 I studied in Foreign Languages Department, East-China Normal University. After graduation, I stayed in my department as an assistant, teaching the courses of English Grammar and Intensive Reading. As a young teacher, I am looking forward to getting a chance to have a further study in English-speaking countries in order to improve my English, and my ability to teach the language as well. Knowing that your department offers M.A. in TESL, I, therefore, sincerely hope that I can have the opportunity to study in your department. During the past three years of my teaching, I have become interested in TESL Reading, Grammar Usage, and Language Acquisition, which may have a close relationship with the required courses you offer. In addition, I have published several papers in these fields (refer to my resume).
Enclosed are my application materials. Please feel free to inform me if you have any question and need some other information. It would be very kind of you if you can take my application into a serious consideration.
I’m looking forward to hearing from you soon.
Yours sincerely,
Lin Cheng-wei
10、出国留学推荐信
Department of International Business
University of Texas at Arlington
Arlington, Texas 76019
U.S.A.
March 12, 2002
To Whom It May Concern,
I am delighted to write this recommendation letter for Ms. Ma Yan, a brilliant student of mine, who has applied to your University for admission to graduate program of International Business in the coming fall semester 2002.
In the academic year 1997 – 2001, Ms. Ma Yan was in the class on International Finance and Foreign Trade Business under my instruction. Needless to say, the two courses demand prior study of, among other things, the English language. Ms. Ma Yan’s performance in my class was quite outstanding. From discussions, assignments and terminal exams, I could see that she had acquired extensive knowledge in the conduct of International Finance as well as Foreign Trade Business.
As far as I know, Ms. Ma Yan has been highly successful in almost all the major courses she has taken in our Department. This demonstrates her superior scholastic capacity and her potential for further academic growth. As to her character and personality, in my personal opinion, she is indeed a courteous, pleasant and ambitious young lady. Furthermore, she has a warm personality with emotional maturity. With this good character, I would say that she will be able to get well along with people of different nationalities.
Considering her a student of high potential, I recommend her most enthusiastically. Your assistance and kind consideration of her application will be highly appreciated.
If further information about her is required, please do not hesitate to let me know.
Yours sincerely,
(Signature)
Song Tao
Prof. of International Business
Dept. of Foreign Trade Business
Shanghai University
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