不妥当BEC商务英语写作 (1)

2021年1月19日发(作者：英文名字转换)
便函写作

Memo (
Memorandum)


一、什么是便函

简单地说，便函就是指在同一家机构内从一个人或一个部门传递到另一个

人或部门的书面信息，内容是要在当天或近期内所要办理的事情。


二、
便函写作的格式

便函通常包含以下几个部分：

1.

公司名称；

2.

公司的电话号码或传真号码；

3.

收函人姓名（和职位）
To:
4.

留言人姓名（和职位）
From:
5.

留言日期
Date:
6.

便函主题
Subject
（
Re
）
:
7.

正文




Ace Electronics
Tel/Fax: 0525 228910

22/7/99
To
:
M. Jones

From
:
J. Banks


I need to hire a car for the day to get me to the exhibition on 14
th
of next
month. Can you book one? You can use my credit card. I don't think it
matters what kind of car it is, but I don't want to pay more than $$45.




MEMO
To:
From:
Re: Your enquiry of the 20
th
October
… … … …





Memo
To
：
(
收信人
)
From:
（发信人）

Date:
（日期）

Subject:
（事由）

Message:
（正文）





Memo
To
：
(
收信人
)
Company
：
(
分公司
)
Dept
：
(
部门
)
Location & Ext
：
(
地址与分机号
)
Subject:
Message:

From:
Company
：

Dept
Location & Ext:
Date:



SCHOOL OF ENGLISH FOR BUSINESS
MEMORANDUM

To:




Mr. Kingswick, Course Coordinator
From:

Barnsby Campbel
Date:

19 November, 1995
Subject: Lesson Plan for 28 November Lecture

I intend to teach memo writing in my next lecture. I plan to cover the following plans:
1. Inside Address
This is omitted in a memo. As internal communication the reason is obvious.
2. Greeting
It is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may
sometimes address the readers as a group.
3. Subject
This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given
without the word Subject before it.
4. Body
These should be short, less than 10 lines, and concentrate on only one paragraph one idea each:
Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in
capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for
easy reference later on.
5. Carbon copy
This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo.
6. Signature
Only the initial is needed, The office and name in print of the writer are omitted. In more casual memos
there is no signature at all.
Any thought on my notes? Anything to add? Let me know at tea break.

c. c. Mr. P.L. Ducke, Training Officer













商务便条
Note
便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。


Message
To:

































Date:

















Message

Telephone Message
For:






































































From:





































































Tel.:







































































Message:

Action required:










Please call back
























Caller will call back later
























No action required

Message taken by:


























































Date































Time









































让秘书通知推迟约会





















































9 a. m.
Miss Wang ,
I've
got
an
urgent
meeting
today.
Please
contact
the
applicants
to
postpone
the
interviews
till
further notice.
DS












You
are
Head
of
Research
for
an
international
car
manufacturer.
You
have
to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who
works for a subsidiary.

Write a memo of
40-50
words to your secretary.


telling her who you are going to see and when

asking her to book flight tickets and accommodation

telling her what work you would like her to do in your absence.


题目分析

Overall effect: The secretary would know where the Head of Research was
going
and
when,
and
would
understand
she
was
required
to
book
flights
and
accommodation, and what work she should do tomorrow.




To: Alice Hu, Personal Secretary
From: David Guan, Head of Research
Date: 1 May 2001
Subject: Urgent trip to subsidiary company

I have to make an urgent trip tomorrow, 2nd May 2001, to visit Pierre
Blanco. Please book flight tickets and accommodation. In my absence, I
would
like
you
to
handle
all
matters
that
do
not
need
my
personal
decisions.
Please inform all relevant colleagues.



To: Alice Hu, Personal Secretary
From: David Guan, Head of Research
Date: 1 May 2001
Subject: Urgent trip to French subsidiary

I’ll
visit
Pierre
Blanco
in
Paris
on
2
May
2001
in
the
afternoon.
Please
book me return flight tickets and accommodation at Hilton Hotel for my
three-day visit. In my absence, you should schedule and then fax me the
arrangements for next week.


You
are taking your
annual holiday
at
the
beginning
of July and you
will
be out of the office for three weeks.

Write a memo of 40-50 words to your secretary, telling him/her:
·
when you are going on holiday and for how long;
·
what should happen to your mail;
·
what he/she should do in case of an emergency.


To: Alice Hu, Secretary




From: David Guan, Manager
Date: 29 June 2001
















Subject: Arrangement for my holiday

I’m going on my annual holiday
next Monday 2
nd
July for three weeks. Please keep my mail until
I return. If something urgent occurs, please report it directly to our Deputy Manager or contact me
on .















Homework

You are a Project Team Leader. You have had to cancel your next project meeting
because some of the member of your team will be abroad.
Write a memo of 40-50 words to your project team:
Informing them of the cancellation and giving the reason
Stating a new date and time for the meeting
Requesting suggestions for the agenda

To: All Project Team Members
From: David Guan, Project Team Leader




Date: 12 May 2002





















Subject: Cancellation of project meeting

Our next project meeting will be cancelled because two members will be abroad for a trade fair in
France on May 13. Shall we meet again at 9am on 19 May? Besides, you should
hand in your
suggestion for the agenda by May 15.


Memo writing.
?

You
are
the
Research
and
Development
Director
of
an
engineering
company.
Which
is
a
subsidiary of a larger corporation. The chairman of the corporation is visiting your company next
week.
?

Write a memo of
40-50 words
to all your staff:
?

informing them of the visit
?

telling them why the visitor is coming
?

telling them when he will arrive and asking them to be at the welcome reception for
him.

Memo
To:



All Staff










From:

David Guan, Research and Development Director
Date:


23 November 2000
Subject: Visit of Chairman


The chairman of our corporation is going to visit our company next Monday 27 November to
discuss the pricing policy for our new product. He will arrive at 10am and please attend the
welcome reception for him at 10.15am. Thanks.



Letter writing
一封信是由信头、日期、编号、收信人情况、称呼、正文、主题、结束语、写信人签< br>名、姓名和职位等几个主要部分构成的。




1. Letterhead: at the top or in the top right-
hand corner. The writer’s name is not
at the top of the letter.


2
．
Date
：
on the right. Various forms of the date are possible.

3
．
Reference: is useful for filing. It tells you who wrote and signed the letter (the
boss) and then who typed it (the secretary). A reference may also include a file
number and a date.

4
．

Addressee
：
on
the
left.
If
you
are
writing
to
another
country,
write
the
country in the address.
收信人情况包括：

1)

name of addressee
2)


title of addressee
3)


name of company
4)

address of addressee


5.
（
1
）
Salutation
：
Use the name of the reader if you know it, without the initial.
If you do not, write
Dear Sirs
to a company,
Dear sir
to a man,
Dear Madam
to a
woman or
Dear Sir or Madam
if you do not know the sex of the reader.

（
2
）
Complimentary Close
：
Yours faithfully

if you do not know the reader’s name.
Yours sincerely
if you do .





*
当你知道收信人姓名时：

称呼可以写成：

Dear Mr Cox

(
收信人为男性时
)
Dear Mrs Cox

(
收信人为已婚女性时
)
Dear Miss Cox

(
收信人为未婚女性时
)
Dear Ms Cox

(
收信人为女性，但你不清楚她的婚姻状况时
)


结束语都应该是
:
Yours sincerely






*
当你不知道收信人的姓名时：

称呼可以写成：

Dear Sir or Madam
（当你不知道收信人的姓名以及性别时）

Dear Sir (to a man)
（当你写给一位不知名的男性时）

Dear Madam (to a woman)
（当你写给一位不知名的女性时）


结束语都应该是
:
Yours faithfully










*

当你写信给一个公司或一个部门时：

称呼可以写成：

Dear Sirs


结束语应该是：

Yours faithfully


*
当你写给一个关系很近的人或这封信并不正式时
:


称呼可以写成
:
Dear Lucy

[
直接使用收信人的名（
first name
）
]


结束语可以写成
:


With best wishes / With kind regards / Best wishes








6.
Subject
：
Sometimes we write a heading at the top of the letter. It tells us
exactly what the letter is about.

7
．
Body
：
start a new paragraph for each new idea or subject. Leave a line space
between each paragraph. Do not break words at the end of a line.

8
．
Signature
，
Writer’s full name
，
Position / Title





Punctuation: in modern business letters punctuation not used in the headings
and endings of a letter. Normal punctuation is used in the body of the letter.



14D Fernleaf Road






































Singapore 15






































Tel 3699125
10 October 1999

The Personnel Manager
International Commercial Bank
Park Building
Singapore 10229

Dear Sir


I enclose my completed application form for the position of secretary.

Yours faithfully

Juliana Chu


Juliana Chu


Enc





Please
find
enclosed
a
cheque
for
AUS$$25,000.

Yours faithfully

Ahmed YOusif


Ahmed Yousif

Enc







We enclose our latest catalogue.

Yours faithfully