2021年1月23日发(作者：former)
大连理工大学网络教育学院

商务英语写作辅导资料三


主

题
：对
Unit 3
会议记录
(
Minutes)
知识点的补充

学习时间< br>：
2013
年
4
月
15
日－
4
月< br>21
日

内

容
：

1. Important & Difficult Points
1) The format of minutes of a meeting
2) Useful expressions for minutes of a meeting

2. Learning Contents
（本课重点）

1) The use and requirements of minutes of a meeting
The minutes of a meeting are the official record of all business matters that happens
at
a
meeting
and
writes
down
basic
contents
of
a
meeting
so
that
we
can
further
research work and summarize the important experience for the future. So the minutes
are required to:
a.
Keep accurate
: Write down other
s’
speech accurately. No matter whether it is the
detailed record or outline record, the original meaning must be faithful and we can
’
t
add our personal view or opinion.
b.
Keep
main
points
:
Whether
it
should
be
detailed
or
simple
depends
on
the
importance
of
decision.
Generally
speaking,
we
should
take
down
the
views
of
important
resolving
and
proposing
concretely.
For
some
general
explanations,
it
is
enough to catch the simple meaning. In a word, it is necessary for us to keep main
points whether the decision is important or not.

c.
Remain
the
same
from
the
beginning
to
the
end
:
This
means
that
the
minutes
recorders
must
write
down
the
main
points
responsibly
and
seriously
from
the
beginning to the end.

会议记录就是把会议报告、
发言记录下来，
帮助我们今 后了解情况。
会议记
录是进一步研究工作，总结经验的重要材料。因此会议记录要求：

a.
准确
：要如实地记录别人的发言，不论是详细记录，还是概要记录，都
必须忠实原意，不得添加记录者的观点、主张。

b.
要点不漏
：记录得详 细与简略，要根据情况而定。一般地说，决议、建
议、问题和发言人的观点、论据材料等要求记得具体、 详细。一般情况的说明，
可抓住要点，略记即可。

c.
始终如一
：这是指记录人从会议开始到会议结束都要认真负责，贯穿始
终。

2) The format of minutes of a meeting
The
format
of
minutes
of
a
meeting
is
uncomplicated
and
usually
includes
four
parts:
the
heading
of
the
meeting,
the
basic
situation
of
the
meeting,
the
body
of
minutes and the ending.


a. The heading of the meeting usually includes: the name of the meeting; the time,
date; the place of the meeting and the chairperson.
b.
The
basic
situation
of
the
meeting
includes:
attendees,
absentees,
agenda
and
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大连理工大学网络教育学院

minutes recorder.
c. The body of minutes is the main part of minutes, including reports by officers,
old and new business, solutions, the date and agenda of next meeting, the names of
those who make motions and those who make second motions, the results of all votes,
adjournment time, etc.
d. The usual ending consists of the complimentary close respectfully submitted, the
handwritten and typewritten signature of the minutes recorder.
Of course, you can omit some parts of them according to the character of different
meetings.

After the minutes have been transcribed in rough draft form, the chairperson, who
will make changes, as considered necessary before they are distributed to members,
should review them.



会议记录并不复杂，通常包括四部分：< br>会议标题，会议基本情况，会议记录
正文和结尾。



a.
会议标题通常包括会议名称，开会日期与时间，开会地点以及开会主持
人。



b.
会议基本情况包括会议出席人，缺席人，议事日程以及会议记录人。



c.
会议记录正文是会议记录的主要部分，包括各位领导的报告、新旧 业务、
决议、下次会议的召开日期和议事议程、提议人、附议人姓名、表决结果以及休
会时间等 。



d.
通常结尾部分为结尾礼词
Respectfully submitted
，
记录人的手写和打字签
名。



当然，可以根据不同的会议有所节选。



会议记录写好后，先由会议主持人过目，作必要的改动，再分发给各人。


一、例题
（本课重点）

Sample 1

















Minutes of the Third Meeting of Senate




















Friday, November 12, 2004














ITEC Lecture Theater, Robertson Library, 3:00 pm




















(the presiding officer: R. Gordon)

Attendees: L. Bate, D. Buck, E. Cody, K. Crotches, P. Curley,









D. Dan, M. Doyle, R. Gordon, L. Hale, S. Jones









R. Kraal, S. Lee, S. Locus, Prof. Moran, R. Gordon









R. MacDonald, M. Euchre, K. Smyth, Liz Spangler, Bill Andrew









Ryan, D. Ryan, K. Schultz, D. Sealer, J. Sentences, S. Simpson,










E. Spangler, K. Tether, J. Velaidum, B. Wagner, Vienna Timmons
Absentees: G
. Bradshaw, G
. Irvine, K. Papal, C. Keen
Agenda: 1. Call to order







2. Roll call







3. Approving minutes for meeting







4. Business arising







5. Some reports
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大连理工大学网络教育学院








6. Date for next meeting







7. Adjournment
Minutes recorder: V
. Timmons

1. APPROV
AL OF AGENDA
The Chair added an item under Business Arising that will be a Report from the
Chancellor
’
s Electoral Board.
2. APPROV
AL OF MINUTES
It was noted that on page 3 of the minutes, in the second paragraph, line 2 of the
Second
Report
of
the
Academic
Review
and
Planning
Committee,
the
word
―
proscribed
‖
should read,
―
prescribed
‖
.
3. BUSINESS ARISING
1) Membership of the University Review Committee (URC)
The Chair asked Prof. Moran to speak to this since the Secretary of Senate was
not
present.
Prof.
Moran
spoke
that
he
and
K.
Smyth
met
and
created
a
list
of
potential candidates, as there are some criteria that need to be met
1
. L. Hale asked if
they were getting close to a full slate for membership
2
. Prof. Moran indicated that the
process required a list of faculty who were eligible. This took longer than expected to
receive the list. The Chair asked James if there would be a call put out the first of the
week to invite further interest. He will meet with K. Smyth on Monday to move this
forward.
2) Nomination of Senate Representative to Board of Governors
The Chair mentioned that Liz Spangler held this position for the past three years
and
was
given
notice
at
the
last
meeting
that
there
would
be
an
election
for
this
vacancy.
The
floor
was
open
for
nominations
3
.
No
nominations
were
obviously
forthcoming; therefore, the item was deferred until the end of the meeting.

3) Chancellor
’
s Electoral Board
–
New Chancellor
Bill Andrew is a very enthusiastic supporter of UPEI, a person who continues to
have
considerable
involvement
with
the
PEI
Community
while
having
a
successful
business career in the West. The reactions that the Chair heard are quite positive. The
University looks forward to working with Bill Andrew. There will be an installation,
sometime
before
Convocation
4
.
The
intended
date
will
be
presented
by
our
next
Senate meeting. The Electoral Board members were all thanked for their participation.

4. REPORT OF THE PRESIDENT

1) Selection of the New Chancellor
2) The annual MacLean
’
s rankings, survey and report on Canadian universities
were released last weekend.

3) Last week we had an event to recognize the kick off of the major renovation
of
the
Duffy
Science
Center
and
the
work
that
will
be
done
over
a
period
of
two
years
5
, a major endeavor that comes from sustained effort by colleagues to plan the
renewal of those facilities.
4) Earlier this afternoon, there was a public event to celebrate the construction of
the Institute of Neurosciences and Health on the east side of campus.
5) The National
University Women
’
s
Soccer
Finals
take place this weekend in
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