借款报销政策(中英文)

Finance Department

财务部

Advances and Expenses Claims

借款和费用报销

(*with sample of forms attached)

（附表格样本）

Financial Policy Summary

财务政策总结

Finance Policy and Procedures

1

Cash Advance Policy and Procedure

借款政策与程序

Travel Expenses Policy and Procedure

出差费用政策与程序

Policy

政策

Finance Policy and Procedures

Requisition Policy and Procedure

采购政策与程序

Office Purchasing Policy and Procedure

办公用品采购政策与程序

Receiving Policy and Procedure

收货政策与程序

Check Payment Policy and Procedure

支票付款政策与程序

Cash Advance Policy and Procedure

借款政策与程序

2

It is the company policy that the agreed policy and procedure must be complied with when

getting cash advance from Finance Department.

公司的政策是：任何人从财务部借款必须遵从公司的政策与程 序。

Purpose

目的

To establish cost effective finance procedure.

建立有效控制成本的财务制度。

Procedures

程序

1.

APPLICATION OF ADV

ANCES

申请借款

?

Application

for

Cash

Advance/Travel

Approval*

must

be

prepared

by

the

applicant for the advance of traveling, the applicant should fill in the relevant

items, such as itinerary and travel purpose, etc.

员工出差 前需填写借款

/

出差审批单，

申请人需 详细填息具体内容，

如日程

和出差目的等。

?

Advance amount should be approved by the Head of Department, then submit

to CEO for approval directly.

借款金额需得到相关部门经理批准，然后提交执行总裁批准。

?

Notice to be given three working days in advance to Finance Department after

CEO approval in order to prepare the cash for the approved application < /p>

财务部在收到获得执行总裁批准的借款申请三天后准备相应款项。

2.

SETTLEMENT OF ADV

ANCES

借款结算

?

Expenses Claim Report* needs to be prepared by the claimant after every trip

报销人应在每次出差后填写报销明细单。

?

All Tax Invoices must be pasted neatly on to the A4 size paper and attach to the

Expenses Claim Report accordingly

所有发票应整齐粘贴在

A4

纸上，并附在报销明细单后面。

?

Finance Department will check the contents of the claim report and approval of

expenses must be obtained from the CEO

财务部核对报销明细单的明细，各项花 费均须获得执行总裁的批准。

?

The Cashier will update the accounts accordingly after the submission of the

expenses claim

出纳将在收到报销明细单后更新账目。

?

Every expense claim is to be settled the existing outstanding advance.

每次结算只能针对已经发生的借款。

?

No

further

amount

to

be

advanced

to

the

same

person,

if

there

is

an

outstanding

advance

amount

NOT

settled(but

some

person

need

to

travel

Finance Policy and Procedures

3

frequently, after CEO approval, the person can circulate her/his cash advance)

任何员工不能同时有两笔借款，

若上一笔借款没有归还，

则不能继续借款。

（ 由于有些员工需要经常性出差，在获得执行总裁批准后，可循环使用一

定数额的借款）< /p>

。

3.

AMOUNT OF ADV

ANCES

借款金额

The amount of advance should not overflow one month salary of borrower. For person

who have petty cash on hand, then the petty cash should not overflow half month of

their salary.

借款金额原则以借款人的月薪为限额，不得超过。长期持有零用现金的员工，其

持有另用现金金额不但超过该员工月薪的

50%

。< /p>

Travel Expenses Policy and Procedure

出差费用政策与程序

Policy

政策

It is the company policy that all employees must adhere to the Travel Expenses Policy and

Finance Policy and Procedures

4

Procedure when on company related business trip.

公司的政策是所有员工因公出差时须 遵循公司制定的出差费用政策与程序。

Purpose

目的

To set standard for travel expenses and to achieve effective cost control

制定出差费用标准并获得有效的成本控制。

Procedures

程序

Prior to any travel, an employee must prepare a

Cash Advance/Travel Approval and have it

approved by their department head. Any cash advances required for travel must be requested 3

working

days

prior

to

travel

in

order

to

facilitate

the

Finance

Department

time

to

prepare

funds.

员工须在出差前三天填写借款

< br>/

出差申请单，

且获取部门经理签字，

< br>以方便财务部门准备

资金。

1.

Application

申请

?

Reference for Item 3.01

请参考< /p>

3.01

款。

?

If such trip is to be traveled by air, the HR/Admin Department is responsible to

purchase the air ticket

若交通工具是飞机，则由人事行政部安排购买机票。

2.

Expenses Records

花费记录

?

Claimant

has

to

follow

the

Expense

Claim

report

to

prepare

the

claim

accordingly, and ensure he/she filled in the cost center

报销人应根据报销明细表准备报销话费，报销 明细表中须填写成本中心。

?

All tax invoices related to the trip must be pasted properly by the claimant for

submission

与出差相关的发票应整齐粘贴好。

?

After the Department Head

’

s approval, Finance Dept. will check the contents

of

the

report

and

ensure

the

supporting

match

with

the

claimed

amount

and

then prepare the cash

在部门经理批准后，财务部应核对报销明细表内容 ，确保票据与金额相符

后准备现金。

?

An Expenses Claim shall be submitted within five working days of return from

the trip.

报销明细单应该在出差归来五个工作日内提交。

?

Final approval must be obtained from the CEO

最后需经执行总裁批准。

Finance Policy and Procedures

5

3.

Settlement of Expense Claim

出差费用结算

?

The expenses amount must be set off against the advance amount immediately

after every trip.

每次出差归来后应及时核销费用，归还借款。

?

Finance Department is responsible for updating the traveling expenses records

财务部负责及时更新出差花费记录。

Employees

should

make

every

effort

to

minimize

travel

expenses

wherever

possible.

The

travel guidelines for the company are described below:

员工应尽量节约出差费用，请参考以下出差费用标准：

1.

Air/Train ticket

机票

/

火车票

HR & Admin department will be responsible for the booking of air and/or train ticket and

to get the best price through agent.

人事行政部会负责通过与公 司有协议的票务公司预定机车票，以获取最佳价格。

2.

Accommodation

住宿

a)

RMB 500/room/night for Beijing,

北京市

500

元

/