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Letters of Thanks/ Thank-you Letters
Of
all
the
letters
you
will
write,
the
thank-you
letter
may
be
the
most
important because it
has the potential of producing the most good.
How
to write a letter of thanks
1.
If
possible,
address
your
letter
to
a
specific
person,
not
just
the
company or organization in general.
2. Stick to the point.
3. Be
sincere--most people can sense when you aren't
being honest.
4. Be specific and
include details from the event. Make your letter
stand
out.
5.
End
the
letter
on
a
positive
note.
Closing
depends
on
the
type
of
thank-you letter. For
example, you may:
·
Reaffirm
your gratitude or restate the compliment.
·
Suggest
possible future action.
·
Close
with
either
an
expression
of
thanks
or
an
indication
of
your
intention to continue
contact.
Sample
1 : Thank someone for a favor
Dear Doctor Liu,
It is a great
pleasure to extend my sincere thanks to you for
your careful
treatment and attendance
when I was in hospital this March.
On
that night, I got acute appendicitis and was sent
to your hospital by
my
roommates.
Y
et
I
was
very
lucky
to
have
you,
an
experienced
and
skillful
doctor,
on
duty.
Y
ou
immediately
diagnosed
my
disease,
hospitalized me and
arranged a timely operation for me. In the
following
days
you
took
good care
of
me
and
talked
to
me
from
time
to
time
to
release my pain.
It
was
all
because
of
your
attendance
and
perfect
professional
skills
that
I
could
recover
so
soon. Therefore,
thank
you
again
and
I
wish
I
would have
the chance to pay you back for all your kindness.
Y
ours faithfully,
Li
Ming
Business
executives
have
many
opportunities
for
writing
letters
expressing
appreciation and creating goodwill. Such letters
of thanks can
be
as
brief
and
as
simple
as
you
like,
but
they
must
express
your
appreciation with warmth and sincerity,
making the reader feels that you
really
mean what you say
–
and that
you enjoy saying it.
Sample 3: Letter of thanks
for a service performed
Dear Mr. Stevenson,
We wish to thank you and your company
for your recent donation of
US $$300,000
in support of the Green Project for the
21
st
century.
Y
our
help will allow us to
continue the programs that make our community a
good
place
in
which
to
live
and
work.
Y
ou
have
our
pledge
that
your
contribution will be
used wisely to this end.
Meanwhile we will see to it that the
company’s exemplary community
citizenship is fully recognized and
highly appreciated by those who live
around. Y
ou will be
receiving information from us on an ongoing basis
in
regard to our progress and the
impact that your donation is having on the
lives of the people in the community.
Sincerely,
Patrice G. Mason
When you are conducting a
job search, an effective thank-you letter after
an
interview can leave a
positive
impression with an employer.
This,
in
turn, will help to
distinguish you from other candidates. Thank you
letters
should
follow
every
interview
as
a
professional
courtesy.
Use
this
protocol
to
your
advantage,
keeping
in
mind
the
following
potential
elements of such
letters:
?
To
express genuine appreciation for the employer's
time and
consideration.
?
To reaffirm
your interest in the position and to cite
additional
qualifications you may not
have discussed thoroughly in the
interview.
?
?
To clarify information that may not
have been positively conveyed.
To confirm your understanding of the
next step in the application
process.
?
To
include your expense statement and any other
details of your
visit.
In some instances, thank you letters
serve another purpose. Some
employers
fail to respond expeditiously to job candidates
and need a
nudge. A polite way to nudge
the employer to act is to enclose an updated
resume or to comment about any new
developments since the initial
interview. Another approach is to say
that another employer is pressing
and a
decision is necessary.
Sample 3: Letter
of thanks after an interview
100 White River Way
Muncie,
Indiana 47303
April 30, 2010
Ms. Ima Stickler
Personnel Coordinator
Stuckey Memorial Hospital
1234 S 23rd Avenue
Los
Angeles, California 90210