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英文电子邮件的写作特点和格式
五、其它注意事项：
A
、文法
1
、切忌主客不分或模糊
例子：
Deciding
to
rescind
the
earlier
estimate,
our
report
was
updated to include $$40,000 for new
equipment.
应改为：
Deciding
to
rescind
our
earlier
estimate,
we
have
updated
our report to include $$40,000 for new equipment.
(We
我们是主语
,
不是
report
。
)
2
、句子不要凌碎
例子：
He decided
not to audit the last ten contracts. Because our
previous objections about compliance.
应该连在一起。
3
、结构对称，令人容易理解
例子
: The owner questioned the
occupant's lease intentions and
the
fact that the contract had been altered with ink
markings.
应改为：
The owner questioned the
occupant's lease intentions
and ink alterations of the contract.
4
、单复
数不要搞乱，不然会好刺眼，看不舒服。
例如：
An authorized person must
show that they have security
clearance.
5
、动词
主词要呼应。想想这两个分别：
1
）
This
is
one
of
the
public-relations
functions
that
is
under
budgeted.
2
）
This is one of
the public-relations functions, which are under
budgeted.
6
、时态和语气不要转变太多。看商务英语已经是苦事，不
要浪费人家的精力啊。
7
、
地址上的数字直接用阿拉伯数字吧
,
除了
One,
例子
:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
B
、文体
1
、可读性：多用短句
(15-20<
/p>
字
)
，
技术性的字
,
就更加要简
单易明。
2
、注意段落的开头。
一般来说
,
重要或强调的事情都放在信
件或段落的开头
,
而句子就放在最尾
.
例如
:
（
1
）
.Because he
was
unable
to
attend
the
meeting
personally,
he
forwarded
his
congratulations on cassette tape.
（
2
）
.He
forwarded his congratulations on cassette tape
because
he was unable to attend the
meeting personally.
两者强调的事
情就有分别了
.
3
、轻重有分，
同等重要的用
and
来连接，较轻放在次要的
句子里
.
4
、
意思转接词要留神
.
例如
: but
(
相反
), therefore
(
结论
), also
(
增添
), for example
(
阐明
).
5
、句子开头不要含糊不清的主词。
例子
:
These
decisions
have
been
a
big
disappointment
to
the
committee
members. They have delayed further action. They
是
指什么
?
开头少用
this, that, it, they,
或
which.
6
、修饰词的位置要小心
,
例如
: He could
only reimburse the cost after July 15.
应为
He could
reimburse the cost only after July 15.
7
、用语要尽量准确
.
例如
:The figures show a
significant increase.”
怎样
sig
nificant
呀
,
改为
: The figures show an
increase of 19%.
8
、
.
立场观点一致
.
少用被动语
.
例如
: Partial data should be
submitted by April.
改为
: You should submit
partial data by April.
就很好了
.
C.
格调
1.
要注意句式变化。
2
、弱软的词
(e.g. was,
were, is, are...)
可以加强一点
.
例如
: Prunton
products are highly effective in ...
改为
: Prunton products excel
in ...
就有力很多了
.
3
、亲切
,
口语化
受欢迎
!
用宾词和主动的词
,
让人家受落
.
例如
:
（
1
）
.
This information will be sincerely appreciated.”
（
2
）
.
We sincerely appreciate your information.
< br>明显地
,
我们
会喜欢第
2
句
.
D
、内容与附件
E-mail
文体的另外一个特点是
简单明了，便于阅读，太长的
内容可以以附件的方式发出。一个段落大多仅由一到三个句
子组成。
常用句式：
1. Greeting
message
祝福
Hope
you have a good trip back.
祝旅途愉快。
How are
you?
你好吗
?
How is
the project going on?
项目进行顺利吗
?
2.
Initiate a meeting
发起会议
I suggest
we have a call
tonight at 9:30pm (China Time) with
you
and Brown. Please let me know if the time is okay
for you
and Ben.
我建议我们今晚九点半和
Brown
小聚一下
,
你和
Ben
有没有空
?
I would like to
hold a
meeting in the afternoon about our
development planning for the project A.
今天下午我建议我们就
A
项目的发展计
划开会讨论一下。
We‘d like
to
have the meeting on Thu Oct 30. Same
time.
十月三十号
(
周三
),
老时间
,
开会。
Let‘s
make a
meeting next Monday at 5:30 PM SLC time.
下周一盐湖城时区下午五点半开会。
I want to
talk to you over
the phone regarding issues about
report
development and the XXX project.
我想跟你电话
讨论下报告进展和
XXX
项目的情况。
3. Seeking for more
information/feedbacks/suggestions
咨询信息<
/p>
/
反馈
/
建议<
/p>
Shall you
have
any problem accessing the folders, please let me
know.
如果存取文件有任何问题请和我联系。
Thank you and
look forward
to
having your opinion on the
estimation and schedule.
谢谢你
,
希望能听到更多你对评估和日程计划的建议。
Look forward to
your
feedbacks and suggestions soon.
期待您的反馈建议
!
What is
your opinion on the schedule and next steps we
proposed?
你对计划方面有什么想法
?
下一步我们应该怎么做
?
What do you think about this?
这个你怎么想
?
Feel
free
to give your comments.
请随意提出您的建议。
Any
question,
please
don‘t
hesitate
to
let me know.
有任何问题
,
欢迎和我们联系。
Any question,
please
let me know.
< br>有任何问题
,
欢迎和我们联系。
Please
contact me if you
have any questions.
有任何问题
,
欢迎和我们联系。
Please
let me know if you
have any question on this.
有任何问题
,
欢迎和我联系。
Your
comments and suggestions are welcome!
欢迎您的评论和建议
!
Please
let me know what you think?
欢迎您的评论和建议
!
Do you
have any idea about this?
对于这个您有什么建议吗
?
It
would be nice if
you could provide a
bit more information on
the user‘s
behavior.
您若是能够就用户行为方面提供更多的信息就太感激了
!
At your convenience
, I would
really appreciate you looking into
this
matter/issue.
如果可以
,
我希望你能负责这件事情。
4. Give
feedback
意见反馈
Please see comments below.
请看下面的评论。
My
answers are in blue below.
我的回答已标蓝。
I add
some comments to the document for your reference.
我就文档添加了一些备注
,
仅供参考。
5. Attachment
附件
I enclose the
evaluation report for your reference.
我附加了评估报告供您阅读。
Attached please find today‘s meeting
notes.
今天的会议记录在附件里。
Attach is the design document, please
review it.
设计文档在附件里
,
< br>请评阅。
For other known
issues related to individual features, please see
attached release notes.
其他个人特征方面的信息请见附件。
6. Point listing
列表
Today we would
like to finish following tasks by the end of
today:1…….2…….
今天
我们要完成的任务
:1…….2…….
Some known issues in this
release:1…….2…….
声明中涉及的一些问题<
/p>
:1…….2…….
Our team
here reviewed the newest SCM policy and has
following concerns:1…….2…….
我们阅读了最新的供应链管理政策
,
做
出如下考虑
:1…….2…….
Here are some more questions/issues for
your team:1…….2…….
以下是对你们团队的
一些问题
:1…….2…….
The
current status is as following: 1……
2……
目前数据如下
: 1……
2
……
Some items need your
attention:1…….2…….
以下方面需提请注意
:1…….2…….
7.
Raise question
提出问题
I have some questions about the report
XX-XXX
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